Materia Medical Writing deeply values your privacy and the protection of your personal data. This privacy policy details the information we collect, the methods we use to obtain it, the purposes for which we use it, the process by which we obtain your consent, the period for which we retain it in our databases and, if necessary, with whom we share it.

By using the website and services, you are accepting the practices described in this privacy policy. Your use of the website is also subject to our terms and conditions. In this privacy policy, the words "website", refer to the Materia Medical Writing website, "we", "us", "our", and "Materia Medical Writing", refer to Materia Medical Writing, and "you", “client”, and "user", refer to you, the user or client of Materia Medical Writing.

This privacy policy may change from time to time. Your continued use of the website and services after we make changes to this privacy policy will be deemed acceptance of those changes, so please check this policy periodically for updates. This privacy policy has been developed and is maintained in accordance with all applicable state and federal privacy and data protection laws and regulations, and specifically with the Data Protection Act 2018 (UK regulations) and the General Data Protection Regulation (GDPR - European regulations).

1. GENERAL INFORMATION

The personal data of users that are collected and processed through:

• www.materiamedicalwriting.com 

Will be under the responsibility and in charge of:

• Materia Medical Writing 
• Registered Company Number: 15887670
• Registered Office Address: 128 City Road, London, EC1V 2NX
• Email: alexander@materiamedicalwriting.com

2. HOW WE OBTAIN YOUR CONSENT

By visiting the website, contracting our services, requesting a quote and contacting us through our contact form or contact information, storage and use of your information as set out in this privacy policy. You may withdraw your consent at any time by sending us your request through our contact information.

3. TYPES OF INFORMATION COLLECTED

The information we collect from our users helps us to continually improve the user experience on the website and provide our services appropriately. These are the types of information we collect:

Information you provide to us: You provide information when you visit the website, contract our services, request a quote and contact us through our contact form or contact information. As a result of those actions, you may provide us with the following information:

• First and last name
• E-mail address
• Phone number
• Address
• Any additional information related to you that you provide to us directly or indirectly through our website.

Materia Medical Writing will not collect any personally identifiable information about you unless you provide it voluntarily.

Usage Data: As you browse our website, certain usage data is automatically collected. These include technical information such as the IP address of your device, the type and version of your browser, the specific pages you visit on our website, the date and time of your access, the amount of time you spend on those pages, and other diagnostically relevant data.

In the case of access via mobile devices, we also collect information specific to these devices. This may include, but is not limited to, the type of mobile device used, its unique identifier, the IP address of the device, the mobile operating system and the type of mobile browser, along with other identifiers and diagnostic data.

In addition, we collect information that your browser automatically provides each time you visit our website or access our website using a mobile device.

Contact Information: We may access some personal information about the user, such as name and email address, when the user or any third party communicates with us through our contact information. Personal information provided through our contact information is not stored on any Materia Medical Writing server and will be stored on the respective server of our email service.

4. HOW LONG WE KEEP YOUR DATA

Personal data provided by our users through our website will be retained for as long as necessary to fulfil the legitimate purposes described in this policy in section 5 or until the user unsubscribes from our newsletter and requests deletion of their data. Materia Medical Writing may retain personal data for a longer period provided that the user has consented to such processing, as long as such consent is not withdrawn. In addition, Materia Medical Writing may be obliged to retain personal data for a longer period provided that this is required for compliance with a legal obligation or by order of an authority. Once the retention period has expired, the personal data will be deleted. Therefore, the right of access, the right of deletion, the right of rectification and the right to data portability cannot be asserted after the retention period has expired. 

5. HOW WE USE YOUR INFORMATION (LEGITIMATE PURPOSES) 

In general, we use the data we collect primarily to provide, maintain, protect and improve our website and to provide our services properly. We use the data collected through our website as described below:

• Provide and send quotations to our clients
• Provide our services appropriately 
• Prepare and draw up service contracts with our clients
• Understand and improve your experience using our website and services
• Respond to your comments or questions through our contact information
• Send you related information, including confirmations, invoices, technical notices, updates, security alerts, and support and administrative messages
• Send you relevant information about our website and services
• Marketing purposes of Materia Medical Writing
• Link or combine your information with other data we obtain from third parties to help us understand your needs and provide you with better service
• Process and respond to requests related to users' privacy rights
• Protect, investigate and deter fraudulent, unauthorised or illegal activities

6. HOW WE SHARE INFORMATION

Information about our clients is an important part of our business, and we are not in the business of selling it to others. We share client information only as described below.

Third-Party Service Providers: We use third party services to perform certain functions on our website. Some of these functions and services include hosting the website, sending emails, including marketing emails, and analysing data.

These third-party services and tools may have access to personal information needed to perform their functions, but may not use that information for other purposes. Information shared with these third-party services will be treated and stored in accordance with their respective privacy policies and our privacy policy. 

Email Communications: By providing your email address, you consent to receive relevant content, notifications, and information from us. As a result, your email address may be shared with third-party bulk email service providers solely for the purpose of sending you these communications. If you wish to stop receiving emails from Materia Medical Writing, you can unsubscribe at any time by using the "unsubscribe" link in the emails or by submitting a request through our contact information.

Business Transfers: In the event Materia Medical Writing creates, merges with, or is acquired by another entity, your information will likely be transferred. Materia Medical Writing will send you an email or post a prominent notice on our website before your information becomes subject to another privacy policy. 

Protection of Materia Medical Writing and Others: We release personal information when we believe release is appropriate to comply with the law, enforce or apply our terms and conditions and other agreements, or protect the rights, property, or safety of Materia Medical Writing, our users, or others. This includes exchanging information with other companies and organisations for fraud protection and credit risk reduction. 

Anonymous Information: Materia Medical Writing uses anonymous browsing information collected automatically by our servers primarily to help us administer and improve the website. We may also use aggregated anonymous information to provide information about the website to potential business partners and other unaffiliated entities. This information is not personally identifiable.

7. DATA BREACH NOTIFICATIONS

In the event of a security breach that compromises the confidentiality of the personal data of our users, Materia Medical Writing undertakes to notify those affected in a timely manner. This notification will be made through the means of contact that have been provided by the user on our website. We will take all reasonable measures to protect the information and remedy any situation that compromises the security of your data. 

8. INTERNATIONAL DATA TRANSFER

By using our website, you agree that your personal data may be transferred to and processed outside the UK or your home country, where data protection laws may be different. This is because we use data storage services which may have servers located in other countries. Materia Medical Writing is committed to taking the necessary steps to ensure that your data is treated in accordance with applicable privacy protection rules and is adequately protected during any international transfer. 

9. PROTECTION OF YOUR INFORMATION

We grant access to your personal information only to those outside persons or services that have a legitimate need to know it and in accordance with our privacy policy. We adhere to industry-recognised security standards to protect your personal information, both during transmission and in storage. However, it is important to note that no method of transmission over the Internet or electronic storage is foolproof and 100% secure. Therefore, while we at Materia Medical Writing strive to implement commercially viable data protection methods, we cannot ensure absolute security of your personal information. We undertake not to sell, distribute or transfer your personal data to unauthorised third parties, unless we have your explicit consent or are required by law to do so.

10. RIGHTS 

Users who provide information through our website, as data subjects, have the right to access, rectify, download or delete their information, as well as to restrict and oppose certain processing of their information. While some of these rights apply generally, others only apply in certain limited circumstances. These rights are described below:

• Access and portability: to access and know what information is stored on our servers, you can send us your request through our contact information.
• Rectification, restriction, limitation and deletion: You may also rectify, restrict, limit or delete much of your information.
• Right to be informed: Users of our website will be informed, upon request, about what data we collect, how it is used, how long it is kept and whether it is shared with third parties.
• Object: Where we process your data based on our legitimate interests, as explained above, or in the public interest, you may object to this processing in certain circumstances. In such cases, we will stop processing your information unless we have legitimate grounds to continue processing it or where necessary for legal reasons.
• Withdraw consent: Where you have previously given your consent, for example to allow us to process and store your personal information, you have the right to withdraw your consent to the processing and storage of your information at any time. For example, you can withdraw your consent by updating your settings. In certain cases, we may continue to process your information after you have withdrawn your consent if we have a lawful basis for doing so or if your withdrawal of consent was limited to certain processing activities.
• Complaint: If you wish to lodge a complaint about our use of your information (and without prejudice to any other rights you may have), you have the right to do so with your local supervisory authority. Users may exercise all of these rights by contacting us via the contact information or contact page.
• Rights related to automated decision-making, including profiling: Users may request that we provide them with a copy of the automated processing activities we conduct if they believe that data is being unlawfully processed.

Users or holders of personal data provided through the website may exercise these rights over their personal data at any time and without limitation by sending their request through our contact information. The request to exercise your rights will be attended and answered within a reasonable period of time. 

11. PROTECTION OF CHILDREN'S ONLINE PRIVACY 

We comply with the requirements of national and international data protection regulations regarding the protection of personal data of minors. We do not collect any information from children under the age of 13. If we become aware that a child under the age of 13 has provided us with personal information, we will take steps to delete such information.

12. THIRD PARTIES

Except as expressly included in this privacy policy, this document only addresses the use and disclosure of information that Materia Medical Writing collects from you. If you disclose your information to third parties, different rules may apply to their use or disclosure of the information you disclose to them. Materia Medical Writing does not control the privacy policies of third parties, and you are subject to the privacy policies of such third parties where applicable. Materia Medical Writing is not responsible for the privacy or security practices of third parties, including those linked to or from the website. Please refer to the privacy policies of any third-party websites or services you access through the website. 

13. CHANGES TO PRIVACY POLICY

We reserve the right to change our privacy policy at any time. Changes will be promptly notified to our users and posted on the website. Your continued use of our website following such changes will signify your acceptance of the changes.

14. CONTACT INFORMATION

If you have questions or concerns about this privacy policy and the treatment and security of your data, please contact us using the contact information below:

• Materia Medical Writing 
• Registered Company Number: 15887670
• Registered Office Address: 128 City Road, London, EC1V 2NX
• Email: alexander@materiamedicalwriting.com